CAREERS IN REAL ESTATE

To submit a job opportunity, please email communications@omdreb.on.ca.

Full-Time Real Estate Admin

We are looking for a top notch real estate assistant to join our busy team. The successful candidate is an organized individual with a high attention to detail and the ability to multi-task in a fast-paced work environment.

Job Description:

• Manage client database, inputting and maintaining all contact/client information into the client database system.
• Maintain Team’s Task / Project Tracking Data Sheet
• Lead generation tracking & lead follow-up.
• Assisting Listing Agent and Buyer Agent’s with various tasks
• Prepare CMA packages using InDesign.
• Prepare Agreements of Purchase & Sale, Amendments and Waivers
• Occasionally assist with preparation of listing agreements and broker loading listings to OMDREB and TREB
• Deals administration / Oversee buyer and seller transactions from completed purchase agreement to closing.
• Ensure all required paperwork is collected and documented in the online database (scan, label, organize paperwork).
• Prepare trade record sheets and submit all necessary documentation to the office administrator, following up on any missing documents.
• Contact and communicate with clients, lawyers, cooperating brokerages, etc., with regards to gathering or providing information for sales/purchases.
• Track all CONDITIONAL dates, SOLD FIRM dates, and CLOSING dates.
• Report sales on OMDREB, TREB & RAHB as required.
• Various other administrative tasks including feedback calls, scanning, etc.

Qualifications:

• Minimum of 2 Years of Real Estate Brokerage admin experience
• College Diploma or University Degree preferred
• Extremely accurate and detail oriented
• Strong data entry and reporting skills
• Experience with both TREB and OMDREB an asset
• Good understanding of real estate listing and transaction processes and documentation.
• Strong organizational skills and time management skills
• Ability to work in a fast-paced environment, multi-task and prioritize work as necessary
• Outstanding communication skills (written and verbal)
• Excellent computer skills – Advanced MS Office skills including Power Point, Excel, Word & Outlook, and Knowledge of InDesign and Adobe Standard a definite asset
• Motivated team player with a professional and positive attitude and high level of discretion and confidentiality

Please submit your resume with covering letter by e-mail to admin@rina.ca. Please note that only individuals with Real Estate Brokerage admin experience will be considered. NO PHONE CALLS PLEASE.